Directors of Development and U.S. Representatives: 
we are here to help!


Step 1

Before you begin an application to become an approved BSUF institution, you must have a representative in the US that can help you mobilize support for your appeal. 


Institutions are required to submit an application to BSUF that describes your institution and the purpose of your fundraising initiatives. 


First: is it important that BSUF's role in your fundraising is accurately described. Please use the language to the right in your communications. 

Second: please email us your draft solicitation letters for a quick review, and so that we may be certain that donors will be correctly informed about BSUF.

Finally: please feel free to direct your donors to our Annual Reports available online. 

- Required language for mailings -
To make a gift and take a U.S. income tax deduction, you may make a donation to the British Schools & Universities Foundation (Federal Tax ID 13-616-1189), a charitable organization approved by the U.S. Internal Revenue Service under code Section 501(c)(3). Write your check to the order of the British Schools & Universities Foundation.

You should express a preference for {{the institution}} in your transmittal letter, not on your check. Such preferences are respected by the Foundation but all grants are made at its sole discretion, as required by the IRS.

prepare your donor transmittal form

All donors will need to include a donor transmittal form (or something similar) to ensure that all necessary information is received from the donor. Your donors can make donations in two ways:

  1. Donors can donate directly to BSUF by check or credit card. Learn more about donating directly to BSUF.

  2. Donors can mail a check (payable to BSUF) to you. If you prefer to collect checks directly so that you can track donations, you should forward all checks to BSUF at least monthly.



If you receive checks directly, please forward checks to BSUF at least monthly.

How Donations Are Processed

The BSUF board meets four times per year to vote on donations. Here are the dates for our meetings in 2019 and 2020:


Tuesday, March 12

Tuesday, June 18 (Regular and Annual Meetings)

Tuesday, September 10

Tuesday, December 10


Tuesday, March 10 (Regular and Annual Meetings)

Tuesday, June 16

Tuesday, September 8

Tuesday, December 8

After donations are voted on by the directors, they are changed into £ Sterling and then wired as a grant to our institutions. This takes between ten days and two weeks. As we wire the grants we will send you an email with the names of the donors and how much they gave.

Please note that BSUF has no control over the exchange rate. This is done by HSBC on the day our dollar donations are sent to the UK in preparation for being wired to our British or British Commonwealth institutions.

Finally, when we receive donations from Donor Advised Funds, we often receive a check with no information about the donor or the preferred institution. When this happens, we try to get this information from the Fund, but if they refuse to share this information BSUF will record the gift as one made to the foundation until we can identify the true donor and the purposes for which the donation was made.